Advanced functions
This section provides information on the additional search functions in ELO.
Recent search requests
ELO saves the ten most recent search requests.
Recent search requestsSearch, recent search requestsInformation: The search requests are saved when you close ELO.
1. To retrieve a previous search request, click Recent search requests (Ribbon > Search tab).
A drop-down menu with the ten most recent search requests (ELO iSearch and keywording search) appears.
2. Click the desired search query.
The search request is performed again.
Information: Search requests performed using the Search keywording button are also saved temporarily as a search view. These searches are deleted when you close ELO.
Favorites
You can also save searches as Favorites in ELO.
FavoritesSearch, favorite1. To do so, click the Save search button (Ribbon > Search tab).
The Save search dialog box opens.
2. Click Add new favorite.
The Add favorite dialog box appears.
3. Enter a name in the text field.
4. Click OK.
The new favorite now appears in the drop-down menu of the Favorites button.
Current folder only
The Current folder only option lets you restrict the search to the most recently selected folder in the Repository work area.
Current folder onlySearch, current folderPlease note: When the Current folder only option is enabled, the search can take a lot longer.
Show deleted entries
If the Show deleted entries option is enabled (highlighted yellow), then you will ONLY see deleted entries in the search results.
Show deleted entriesSearch, deleted entriesFields searched
Click Fields searched to restrict the search to specific areas. The Fields searched button is located next to the Start search button and Refresh search.
Search, fields searchedFields searchedInformation: The button is labeled Fields searched for historical reasons. The button name depends on the setting you have selected.
You can choose from the following options:
Search, extra textSearch, feed- Full text: The Full text option restricts the search to the full text content.
- Keywording: The Keywording option allows you to enable or disable the following options at the same time: Short name, Index fields and Extra text.
- Short name: The Short name option restricts the search to the content of the short names.
- Index fields: The Index fields option restricts the search to the content of the index fields.
- Extra text: The Extra text option restricts the search to the content of the extra text.
- Feed: The Feed option restricts the search to the contents of the ELO feed.
Enable or disable the various options by clicking the check boxes.
Dynamic folder
You have the option to save search requests as a dynamic folder. Dynamic folders update automatically when entries that correspond to the search criteria are filed to the repository.
Dynamic folderSearch, dynamic folder1. To save a search as a dynamic folder, click Dynamic folder (Ribbon > Search).
The Create dynamic folder dialog box appears.
2. Select the folder where you would like to create the dynamic folder.
Optional: If you need to add child folders, you can do so using the New folder button.
3. Click OK.
The Create dynamic folder dialog box appears.
4. Enter a name for the folder.
5. Click OK.
The dynamic folder is created.
Remove from search results
The Remove from search results function allows you to remove selected matches (supports multiple selection) from the search results list. This only deletes entries within the current search. The entries remain in the repository. If you perform the same search again, then all matches will be displayed.
Remove from search resultsSearch, remove from search results