The External links overview dialog box lists all existing external links. The list is divided into the following columns:

Type: You see in the Type column which type of document the respective external link is.

Name: You see the short name of the document to which the external link refers in the Name column.

Created on: You see in the Created on column when the external link was created.

Available until: You see in the Available until column up to which point in time the external link is available. If no time is specified, the link can be accessed indefinitely. The Available until column turns red when the set time is exceeded.

Access count: The Access count column tells you how many times the external link can be accessed. When no number is entered, the link can be accessed an unlimited number of times. Every time the external link is accessed, the number of times it can be accessed again decreases. When the link has been accessed for the set number of times, to the Access count column is highlighted in red.

Information: If no deadline is specified for accessing the link, the Available until column shows you when the last time the link was accessed.

Created by: You see which user created the external link in the Created by column.

The dialog box has the following buttons:

Go to: The Go to button takes you straight to the respective document.

Open in read-only mode: Click the Open in read-only mode to open the respective document in an external application.

Edit external link: Use the Edit external link button to open the Edit external link dialog box. You can change the settings of the selected external link in the Edit external link dialog box.

Delete external link: Use the Delete external link button remove the selected external link. The external link is initially marked red. The link is deleted once you close the dialog box via the OK button. The delete action is undone when close the dialog box via the Cancel button.

OK: Click OK to apply your changes and to close the dialog box.

Cancel: Click Cancel to close the dialog box without saving the changes.