ELO manages storage media (physical storage) using document paths. In the Document paths area of the ELO Administration Console, you can set up new media, make moved media accessible or check the free storage space on a medium. The document path specifies where the documents are stored physically.

Information: You can specify a different document path when keywording a document. However, this is only possible if No fixed assignment was selected as the document path when the keywording form was created.

Information: You need to have the permission Change document paths to edit document paths. Your system administrator can assign this right to you.

Creating a new document path

1. Click Add new document path (green plus icon).

The fields for a new document path appear in the right-hand program pane.

2. Enter the name of the document path to the Name field.

3. Define other options.

Path: Enter the path on the file system that will be used to store the files.

Preview path: If you want to save the preview files separately from the documents, enter the path here.

Full text path: If you want to store full text files separately from the documents, enter the path here.

Structure: Define here how ELO stores the documents. Open the drop-down menu to view the different options.

Example

• If you select Flat, no child directories, ELO will put all documents in a single directory with no limits.
• For 64k directories with 64k documents, ELO will file a maximum of 64,000 documents in any one of up to 64,000 directories.

Information: The optimum setting depends on your preferred directory structure and also on the storage medium you use.

Use as backup path: If you select the check box, the path can be used to back up data. The option is available in the Restore path field in the Default document paths area.

Please note: A backup path is not a replacement for a backup plan.

Do not restore from backup path: The path is not used to restore documents.

Read-only: Documents will be stored with write protection.

WORM path: WORM is the abbreviation for: write once read many. If this option is selected, the path can be used for applications such as jukebox storage.

ELO automatically creates the following fields in this dialog box:

• Internal ID
• Default path
• Created on
• Last changed on

The internal identification number is displayed when the path was created or changed.

4. Click Save to confirm your entries.

The new path shows up in the list on the left-hand side.

Result

All document paths will now be used according to the applied settings to save and restore documents.