The In use work area shows documents that are in use. Documents are locked for all other users while they are in the In use work area. You can view the documents either in list or table format.

Interface

The In use work area contains the following sections:

1 Header: Shows the name of the work area. Clicking the button with two arrows either minimizes the ELO Desktop Client or returns it to the standard view. To open the drop-down menu, click the user. The following functions and dialog boxes are available in the menu: Configuration, Help, About, Log off, and Close. The left arrow next to the name of the work area goes back to the last view.

2 List of documents checked out for editing: Shows the document currently checked out or being edited. You can switch between the list view and table view using the two buttons at the top left. By clicking Filter, you can sort, group, and filter to narrow down the list. The search field next to the magnifying glass icon also allows you to narrow down the results with its search-as-you-type function.

3 Work area toolbar: The toolbar provides access to the Repository, Search, My ELO, Desktop, and In use work areas.

4 Tile navigation button: This button brings you to the Tile navigation.

5 Toolbar: This toolbar contains all functions you can use in the In use work area. The functions are split up into four groups, which you can access via the respective buttons: Document, View, Output, and Administration. The functions available depend on your selection. You will see a star icon next to each function. Clicking this star adds the function to your favorites bar. You can also integrate other buttons to the toolbar via the ELO App Manager, such as an ELO Business Solution.

6 Manage favorites: Click this button to manage your favorites. All functions of the area are listed here, sorted by function groups. If you select a function from the list, the star is filled in and the function is added to the favorites bar as a button with a matching icon. You can either remove favorites from this list or by clicking the minus icon in the favorites bar. Clicking Manage favorites saves the changes.

7 Favorites bar: This bar contains all functions you have favorited. To perform a function, click the button in the favorites bar. Functions may be grayed out in the bar depending on your selection.

List view

In the list view of the In Use work area, you will see all of the documents that are currently in use.

1 File type: This icon indicates the file type.

2 Short name: The short name is specified here.

3 Date: Here, you will see the date of the last change.

4 Version: Here, you will find the version number of the document and when it was filed.

5 Form: Here, you will see the keywording form used to file the document.

Table view

You can also view documents in use in table format.

Right-click the header of the table view to open the context menu.

Sort A–Z: Sort the selected column alphabetically in ascending order.

Sort Z–A: Sort the selected column alphabetically in descending order.

Group by this field: Creates groups depending on the selected column. If you select a group for the Type field, for example, the individual file types are sorted in groups.

Remove grouping: Removes the grouping.

Hide: Hides the selected column.

Column selection: To change the column selection, click Column selection.

The Change table dialog box opens.

You can add or hide fields in the table view. To add a field, check the box or, alternatively, click Show. To deselect a field, uncheck the box or, alternatively, click Hide.

Information: The Short name field is mandatory and cannot be hidden.

Click Up and Down to change the order of the columns.

You can set the width in pixels for each field. Using the spin box, enter a value in the Selected column width (in pixels) field.