Permissions

Available in: Ribbon > ELO Repository.

This function opens a dialog box with permissions options for the selected entry.

The Permissions dialog box appears.

Search for users or groups: With this field, you can search for a specific user or group. Suggestions will appear as you type. Click the corresponding suggestion to select a user or a group.

Alternative: If you click the triangle to the right of the Add user/group field, this will open a drop-down menu. The drop-down menu contains a list of the users and groups you selected recently.

Permissions granted: In the list, you can see which users or groups have already been assigned permissions for the selected entry and which permission settings apply.

To edit the permissions settings, select an entry and select or clear individual permissions in the Permissions area.

The following rights are available:

• View (R): Users with View permissions have read access to the selected entry. They can view the content of the entry.
• Change keywording (W): Users with Change keywording permissions can edit the keywording for the selected entry.
• Delete (D): Users with Delete permissions can delete the selected entry.
• Edit (E): Users with Edit permissions can edit the selected entry.
• Edit lists (L): This permission only applies to folders. Users with this permission can change the content of the respective folder. For example, they can create documents in this folder or move documents from the folder.
• Set permissions (P): This permission allows you to control changes to the permissions of an ELO object in the repository. ELO users that have permissions on a specific ELO object can change the permissions settings.

Information: Options that are not applicable are shown in italics and enclosed in pointy brackets.

Personal (orange user icon): Use the Personal button to grant yourself sole access to the respective entry. All other permissions will be revoked.

AND group: AND groups are useful if you only want to assign permissions to the users in a group that are also members of another group. To create an AND group, select two groups in the list and click AND group.

Members of the group: If you select a group, you will see the group members in the Members of the group area.

Double-click the corresponding user in the Members of the group area to select a member of a group.

Remove permissions: To remove all permissions from a user or group, click the X icon next to the selected user or group.