You can share tiles you created yourself with other users in the ELO Java Client. Other users can then access shared tiles via the Tile collection and import them into their own ELO Dropzone.

Preparation

To use the Share tile function in ELO Dropzone, the administrator must make the following preparations in the ELO Java Client.

1. Set up a new child folder with the name Store in the folder // Administration // Dropzone.

2. Create additional child folders in the Store folder. The child folders can be named as required. For example, you can create a folder for each department or depending on the filing type.

The user needs the permission Edit lists (L) for this child folder to share tiles. The user needs Read (R) permission to import tiles from a part of the tile collection. The administrator can set these permissions for every child folder via the metadata.

Share tile

Share a tile you configured yourself with other users.

1. Open the context menu in ELO Dropzone by right-clicking and then clicking Edit mode for personal tiles.

Information: To ensure that the shared tile and its function are easy to identify in the tile collection, we recommend that you enter a meaningful description of its function in the Description field of the tile configuration.

2. Right-click the tile that you want to share with other users.

The ELO Dropzone context menu appears.

3. Click Share tile.

The Share tile dialog box appears.

4. Click to select the area in the tile collection where you want to publish your tile.

The tile is filed as a copy in the selected target area and is now available to other users with the corresponding rights.

Please note: Tiles in the Tile collection cannot be overwritten. If you change the configuration of a tile that has already been shared and want to publish your changes, you will need to upload the tile again. Manually delete the old tile in the ELO Java Client under // Administration // Dropzone // Store // <child folder>.

Import tile

Import a tile from the Tile collection.

1. Open the context menu in ELO Dropzone by right-clicking and then clicking Edit mode for personal tiles.

2. Right-click to open the context menu and then click Load tile from collection.

The Tile collection dialog box appears.

3. Click the tile that you want to import. Additional information is available to help you select the tile to import: The area to which the tile was copied, the tile name, the creator of the tile, and the creation date.

The tile selected from the Tile collection is copied into your own ELO Dropzone.