The Keywording dialog box offers you the following additional functions.

• Automatically fill keywording
• Pin function
• Use last entry
• Insert column index separator
• Undo
• Redo
• Load keywording
• Save keywording

The functions will be briefly explained in the following section:

Automatically fill keywording

The Fill the keywording according to the last saved/displayed entries [F3] button (icon with the green arrow) helps you to keyword entries. It applies the keywording information that you entered or viewed most recently to the current entry.

Alternatively: Call the function using the F3 key.

Pin (Intray only)

To keyword an index field in multiple documents with the same value, enable the Pin function with the F8 key. This function is only available in the Intray.

Information: This function can only be used when index fields have been filled in.

A pin icon appears.

As soon as you use the same index field to keyword the next document, the value you entered previously will be applied.

Please note: The value is only saved for the current session. The ELO Java Client does not "remember" the value once you have closed the program.

Use last entry

To re-use a value from an index field in the next keywording action, use the F9 key.

Please note: The value is only saved for the current session. The ELO Java Client does not "remember" the value once you have closed the program.

Insert column index separator

To save multiple values to an index field, separate the values with a pilcrow character (¶). Use the keyboard shortcut Ctrl+P for this.

Undo (Ctrl+Z)

The keyboard shortcut Ctrl+Z undoes the last action in an index field.

Redo (Ctrl+Y)

The keyboard shortcut Ctrl+Z reapplies the last action that was undone in an index field.

Loading keywording

Click the Load keywording button to load a keywording file (*.es8) into the keywording form for the document. Keywording information for an ELO entry is saved in ES8 files.

Alternatively: Call the function using the keyboard shortcut Ctrl+L.

Information: When you load an ES8 file into the keywording, the existing keywording will be overwritten without showing a confirmation request.

Save keywording

Click Save keywording to save the keywording information of the current folder or document as an ES8 file.

Alternatively: Call the function using the keyboard shortcut Ctrl+S.