Searching the contents of a document

ELO provides you with two options for searching the contents of a document for specific terms.

  • The document preview
  • The full text preview

Document preview

Use the Search document function to search the contents of raster graphics and PDF documents for a particular term. This function is available when the document is viewed in the document preview via the Document/folder preview element.

Document, searchSearch, search documentDocument preview, searchSearch, document preview

Information: This search method also works for e-mails if the Browser preview option for the corresponding file extensions is enabled in the ELO > Configuration > Document preview > Preview configuration for various file types).

The function is located on the preview bar.

Preview bar, searchSearch, preview bar

Information: This option is only available for raster graphics documents (TIFF, JPG, etc.).

1. Select a document in which you want to search for a term.

2. Click the Search document field on the preview bar.

3. Enter a search term into the search field.

Information: If you have found a document using ELO iSearch, then you can double-click the search term to import it to the Search document field.

ELO begins to search as soon as you start typing and highlights any matches in green.

If the document contains multiple matches, use the arrow icons next to the search field to skip through the matches. In this case, the currently selected match is highlighted in red.

Information: Click the X icon to the right of the search field to reset the search.

Full text preview

If full text contents exist for a document, you can search the contents using the full text preview.

Search, full textFull text

There are two ways of doing this:

  • In the repository
  • In the search results

In the repository

If you have selected a document in the repository, a search field that allows you to search full text contents is displayed in the full text preview.

Start search: Click the Start search (magnifying glass icon) button to begin the search.

Reset search: Use the Reset search button (arrow icon) to delete the content of the search field.

Show next hit: The Show next hit button (magnifying glass icon with arrow pointing downwards) jumps to the next match.

Show previous hit: The Show previous hit button (magnifying glass icon with arrow pointing upwards) goes back to the previous match.

In the search results

If you have selected a document in the search, the parts of the documents that match the search text are automatically marked in the full text preview. The search field is not displayed.

The Show next hit and Show previous hit functions work in the same way as described above.

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