Use this dialog box to make settings for the file export.

Export target

In the Export target dialog box, you can see the target path for exporting the data set if this has already been selected.

Select: Clicking Select opens the dialog box for selecting the target path and specifying the file name. The file must be a zip file.

Selection

In the Selection area, you can see how many elements (folders or documents) you have selected for export.

Filter documents

In the Filter documents section, you can set filters for restricting which documents you want to export.

By date: If you have enabled the By date option, you can set a date range for the document date and the filing date. Only documents within these date ranges will be exported.

By keywording form: If you enable the By keywording form option, you can select one or multiple keywording forms from the drop-down menu. Only those documents that were assigned the selected keywording form(s) will be exported.

Export parameters

In the Export parameters area, you determine which components will be taken into account during export. You can choose from Folder structure with documents, Folder structure only and Documents only. There are additional options for the export of the folder structure. This includes All document versions, Keyword lists, Reminders, and the option Replace references with originals.

Folder structure with documents: If the option Folder structure with documents is enabled, the folder structure and the documents in it will be exported.

Folder structure only: If the option Folder structure only is enabled, the folder structure is copied without documents.

Documents only: If the option Documents only is enabled, the documents are copied without the folder structure.

Empty folders: If you enable the Empty folders option, folders that are empty will also be exported.

All document versions: If the All document versions option is enabled, all document versions will be exported.

Attachments: If the Attachments option is enabled, attachments are exported as well.

Keyword lists: If the Keyword lists option is enabled, the keyword lists assigned to the keywording forms are exported with the entries.

Please note: Keyword lists that already exist in the target repository may be replaced during import. If there are identical keywording forms in the export data set and the target repository, check whether you want to import the keyword lists as well.

Reminders: If the Reminders option is enabled, reminders are also exported with the entries.

Replace references with originals: If the Replace references with originals option is enabled, references will be replaced with their original files during export. When this option is disabled, references are only replaced if the original documents were not exported with the entries.

Decrypt and export encrypted documents: This option also includes encrypted documents in the export.

OK: Click OK to start the export.

Cancel: Click Cancel to cancel the action.