Description: You can use stamps on documents in ELO just as you would on paper documents. In the Stamps area, you can create new stamps, or edit and delete existing stamps.

The stamps are available to users in the viewer pane in the ELO Java Client.

The Stamps area contains the following sections:

• 1 Settings for
• 2 List of stamps
• 3 Stamp settings
• 4 Stamp permissions

These are explained below.

1 Settings for

In Settings for, you can see who you are editing the stamp settings for.

Select user: Click the Select user button to open the Select user or group dialog box. In the Select user or group dialog box, you can select the user or option group that you want to edit the stamp settings for.

Information: To edit the stamp settings for all users (global), select the Everyone group.

2 List of stamps

Under List of stamps, you see all the stamps available to the selected user/option group, as well as the buttons for creating and deleting stamps.

Search for: You can search the list using the Search for field.

Add a text stamp (green plus icon combined with text icon): Click the Add a text stamp button to create a new text stamp. For more information, see the example Add a new text stamp.

Add an image stamp (green plus icon combined with image icon): Click the Add an image stamp button to create a new image stamp. For more information, see the example Add a new image stamp.

Delete (red X icon): Click the Delete button to delete the selected stamp.

Reload data from server (yellow circle arrow icon): Click the Reload data from server button to reload the List of stamps area.

3 Stamp settings

Under Stamp settings, you see the settings of the selected stamp. The stamp settings are edited in these fields. For more information, see the following examples.

4 Stamp permissions

In the Stamp permissions area, you can edit the permissions settings that will apply if the stamp is used.

Add user or group: In the Add user or group field, you can add users or groups to the list User or group with permissions.

Search for: You can search the list User or group with permissions using the Search for field.

User or group with permissions: In the list User or group with permissions, you can see the permissions that users and groups have when using the stamp.

The following permissions are available:

• View (R): The user/group can see the applied stamp.
• Change (W): The user/group can change the size of the stamp.
• Delete (D): The user/group can delete the stamp.
• Move (E): The user/group can move the stamp around within the document.
• Set permissions (P): The user/group can change the permissions on the stamp. The user/group also requires the user right Edit permissions.

AND group: Use the AND group button to connect two or more groups. In this case, the assigned permissions only apply to users who are members of all groups connected as AND groups.

Owner rights: Click the Owner rights button to grant permissions to the user who created the stamp.

Members of the group: Under Members of the group, you can see all users who are a member of the selected group.

Add a text stamp

1. Click the Add a text stamp button.

The New stamp area opens.

2. Enter the name of the new text stamp to the Name field.

3. Enter the text to the Text input field that will appear as stamped text on the document.

A preview of the stamp will appear in the Preview field. The preview is refreshed automatically every time you make a change.

Optional 1: Add placeholders if required.

• Date: Click the Date button to insert a placeholder for the current date (%x) at the selected position.
• Time: Click the Time button to insert a placeholder for the current time (%X) at the selected position.
• User: Click the User button to insert a placeholder for the user who created the stamp (%u) at the selected position.
• Line break: Click the Line break button to insert a placeholder for a line break (<br/>) at the selected position.

Optional 2: In the Font area, you can change the settings for the font type, font size, font color, and stamp format.

Optional 3: You can edit the permissions on the stamp in the Stamp permissions area.

4. Once you have made all settings, click Save.

The new stamp is shown in the overview of available stamps on the left-hand side.

Add a new image stamp

1. Click the Add an image stamp button.

The New stamp area opens.

2. Enter the name of the new image stamp to the Name field.

3. Click Select file.

The Windows dialog box for selecting a file from the system appears.

4. Select the desired image file.

Information: The file formats PNG, JPG, GIF, and BMP are allowed. The maximum file size is 1000 KB.

The selected image appears in the Preview field.

Optional: You can edit the permissions on the stamp in the Stamp permissions area.

5. Once you have made all settings, click Save.

The new stamp is shown in the overview of available stamps on the left-hand side.