Dropzone Administration folder

The module automatically creates a folder named Dropzone within the Administration folder in ELO. The information is stored there as text files, which you can export individually or as entire folders to other repositories. The Dropzone folder contains the following child entries:

• Global: All global tiles are saved in this folder. These tiles are available for all users. In general, an administrator can create multiple global folders and make them visible to different user groups via ELO permissions. Since all folders have to have the name Global, it is recommended to assign the folders color markers for a better overview. We recommend controlling the creation of multiple global folders with user IDs (see below).
• Store (ELO Java Client): The tile definitions for the tile collection are saved to this folder. The tile collection is split into multiple areas. The administrator can determine these areas by adding the desired area folders below the Store folder. The administrator can determine via the permissions of the area folders which users can add tiles to this area of the collection and which areas are visible to the user.
• User.<User-ID>: The personal tile definitions of each user are saved in this folder. In addition, the ELO Dropzone configuration is saved in the extra text of the user folder. If you want to specify a different name for the global folder, for example to assign specific user groups a selection of multiple global folders, enter Global=<other folder name> to the extra text.

Information: The settings in these folders are stored as text files which you can export individually or as entire folders to other repositories.

Please note: In order to file documents via ELO Dropzone, the Dropzone folder must be stored in the Administration folder. If not, add the folder manually.

Useful access restrictions

For ELO Dropzone to find the basic folder, the Dropzone users must have at least View (R) object permission to the folder. As ELO Dropzone automatically creates user folders that do not exist yet, the users should also have Edit lists (L) permissions.

A user requires at least read access to their ELO Dropzone folder. When this permission is revoked, ELO Dropzone assumes that no user folder was created yet and creates it again. It also makes sense for the user to have Edit lists (L) permissions so that new tiles can be saved there. If you remove this permission, the Indexserver prevents users from saving new tiles. However, as ELO Dropzone doesn't expect the permission to be revoked for the user, this may result in an error message.

Permission for the tile collection

Users only need read access to the store folder. Only administrators that can add new categories need Edit lists (L) permissions. In general, you should, however, give these users full access to the folder so that existing entries can be edited or deleted.

The administrator can determine via the permissions to the category which categories a user can see and therefore import tiles from this category. Furthermore, the administrator can define via Edit lists (L) permissions which users can export their own tiles into the tile collection.

In the example, all users have read permission to all categories. However, they only have Expand content permissions for the first two categories. If users want to share a tile, they are only offered these two categories as the destination.

The Load tile from collection function offers all four categories as the user has the read permission for all of them.

Configuring ELO Dropzone

Make general settings for all ELO Dropzone tiles via System settings in the context menu (see Installation and configuration chapter). Alternatively, you can enter configuration settings for ELO Dropzone in the Administration folder of the repository. You can also configure additional settings here that are not available in the System settings dialog box.

1. Open the ELO Dropzone folder under the Administration folder in your Client.

• // Administration // Dropzone // Global) for global settings
• // Administration // Dropzone // User.<User-ID> ) for personal settings

2. Open the metadata form for the folder and switch to the Extra text tab, then enter various parameters there.

Start ELO Dropzone minimized: In the metadata form, switch to the Extra text tab and enter: start=minimized. By default, ELO Dropzone starts expanded; the parameter for this is: start=normal.

Select an animation mode: In the metadata form, switch to the Extra text tab and enter: animation=<setting>. 0, 6, and 8 are possible values for this setting. If 0, ELO Dropzone determines an appropriate animation mode when maximizing or minimizing its display. If 6, the size is continually recalculated during the animation. If 8, there is no animation and the window immediately switches from expanded to collapsed, or vice versa.

PDF printer output directory: In the metadata form, switch to the Extra text tab and enter: Printer.Dir=<PDF printer directory>. This parameter specifies the PDF printer output directory. It does not need to use the ELO PDF printer. Any source for PDF files is allowed.

PDF and TIFF file OCR evaluation: Open the Extra text tab in the metadata form and enter: maxfulltextpages=<setting>. Use this parameter to determine the maximum number of pages per document to be processed during OCR preprocessing. Recommended setting: ten pages.

Regular expressions: The administrator can store multiple regular expressions for metadata detection. The regular expressions can be used for the recognition of window titles or file paths and can analyze them. The definitions of regular expressions are saved to the Extra text of the Global folder. Each line in the Extra text contains a definition. The definition is made up of different components: first the name of the variable to be used later on, then an equal sign followed by the regular expression itself.

Information: To comment out a line, enter a # in front of it.

Restoring deleted tiles

You can restore deleted tiles in two steps. In the ELO client, click Organize > Delete > Show deleted entries. The tile configuration folder reappears in the Administration folder, but it will be shown in square brackets, meaning it is not currently active. Click Restore in the same group. Result: After restarting ELO Dropzone, the folder is reactivated in ELO and the tile is restored.

Deletions

Monitored folders that still contain data will not be deleted along with their tile.

Priorities

Metadata information from tiles has priority in metadata fields. This means that tile information may overwrite presets and conditions of fields. An example of this would be a field that should only accept a numeric entry. A tile would have no problem entering a word to the field.

Tiles: global/personal

Administrators create global tiles, which are seen by all users. Users create personal tiles. These tiles are only seen by those users specifically. Global tiles are always shown at the top of the Dropzone, while personal tiles will appear further down.

Language

The language of ELO Dropzone will depend on your language settings in ELO. If the settings are not recognized, the fallback language in ELO is English.

Report

You need to select the Enable report check box in the system settings so that ELO Dropzone can create a log file. This log file called ELOdropzone(x).txt in the user's temp directory. The directory is located here: C:\Users\<Username>\AppData\Local\Temp. If ELO Dropzone should not start, you can activate the log via the Windows Registry Editor. To do so, you need to add the REG_SZ entry "report" with the value "true" under HKEY_CURRENT_USER\Software\JavaSoft\Prefs\ELO Digital Office\dropzone. The log file is then located in the user's temp directory.

Database access

ELO Dropzone can access the database directly. No additional server components have to be installed. This access is performed via a registered function. The ELO Indexserver script realizing this access must be located in the // Administration // IndexServer Scripting Base // _ALL folder.

To connect to an external database, the database has to be configured on the ELO Indexserver (ELOix). This configuration in the ELOix has a name, which has to be specified in the Configure display groups dialog box in the Database field. If you use the same database as ELO, you can leave the field blank and do not have to configure anything for ELOix.

Information: Please read the ELO Indexserver Programming Guide (ELOpress) for more information. The Access to external databases chapter describes in detail how to set up a database connection pool on the application server.

Java

ELO Dropzone includes a self-contained version of the Java Runtime Environment, which is started when you run ELO and receives the configuration and functions from ELO.

Citrix environment

When using Dropzone in a Citrix server environment, drag-and-drop from the local desktop/Windows Explorer is not possible. An exception to this is if a desktop is provided via Citrix. Only then can documents be dragged to ELO Dropzone. Filing via the ELO Dropzone folder monitoring is not affected by this, as no desktop is required for it to work.