Technical node name: StubbingDef

Stubbing is used to replace the contents of an Exchange item with a predefined template. The most common use of this action is to delete the contents of a message on the Exchange server with a link to the message in ELO. A stubbing action must always be followed by a Commit node in an action tree. To use this action, a predefined replacement template must already exist in the ELOxc Console.

Please note: This node type was called the TemplateReplaceDef in earlier versions of ELOxc EWS. Because of the amount of changes between the old format and this one, please delete and re-create all Stubbing actions when upgrading to ELOxc 10 or later.

Mode: When ELOxc replaces the message contents, you can choose between ELO link and Document link (a direct link to the document in ELO via the ELO Web Client).

Template: Select the template for the message text that will replace the body of the Exchange item. You must first create a template under Templates > Stubbing before anything will show up in this list (see Templates section of this chapter).

Document URL: If you are using Document link mode, enter the URL to the message in ELO here. You can use {%GUID} as a placeholder for the document GUID in this field.

Information: The way this action works changed significantly with ELO ECM Suite 10. If you have created a message template for ELOxc EWS 9, copy the contents of the entry's Extra text field into the new template on the instance settings page.

Elo search key: Enter the group name of an index field in your keywording form for e-mails to this field. This is the field that is used to store the unique ID to associate e-mail messages between ELO and Exchange. If you are using the default E-mail keywording form for this, use ELOOUTL3.

Template variables

Several variables are built into ELOxc for use in message replacement templates:

• {%IX}: The Indexserver URL.
• {%ARCNAME}: The repository name.
• {%ARCDATE}: The date and time at which an item was filed to ELO.
• {%DELDATE}: The date and time at which an item was replaced with the template.
• {%LINK}: A link to the message. Requires the ELO Web Client.
• {%ATTLINK}: Contains a list of all links to message attachments (if they were extracted from a message before filing to ELO). Requires the ELO Web Client.
• {%BODY}: A variable for the message body before template replacement.
• {%BODY[INT]}: Enter a number in place of [INT] here. This variable represents the initial [INT] number of characters in the e-mail body.

Requirements

You must select the Mode and define and select a Template. You must also specify the Elo search key.