The Permissions tab in the Keywording dialog box lists the users and groups that have access rights to the selected entry. Users with the corresponding rights are able to change the settings.

User/group: Search for the desired user or group in the Select user/group field. Suggestions will appear as you type. You can also select the options Owner permissions and Parent permissions from the drop-down menu.

If you select Owner permissions, you assign yourself all the rights to the entry. Owner permissions can be transferred, such as when a user leaves the company.

Select the Parent permissions option to assign a new entry in the repository the same rights as its parent entry.

Click the corresponding suggestion to select a user or a group.

Alternatively: If you click the triangle to the right of the Select user/group field, this will open a drop-down menu. The drop-down menu contains an alphabetical list of users and groups that you can click to select.

In the middle column, you can see which users or groups have already been assigned permissions for the selected entry and which permission settings apply.

To edit the permissions settings, select an entry in the middle column and select or clear individual permissions.

The following options are available:

• View (R): Users with View permissions have read access to the selected entry.
• Change keywording (W): Users with Change keywording permissions can edit the keywording for the selected entry.
• Delete (D): Users with Delete permissions can delete the selected entry.
• Edit (E): This permission only applies to documents. Users with Edit permission can edit the selected entry.
• Edit lists (L): This permission only applies to folders. Users with the Edit lists permission can change the content of the respective folder. For example, they can create documents in this folder or move documents from the folder.

Information: Options that are not applicable are shown in italics and enclosed in pointy brackets.

Personal: Use the Personal button to assign yourself sole access to the respective entry. All other permissions will be removed.

AND group: AND groups are useful if you only want to assign permissions to the users in a group that are also members of another group. To create an AND group, select two groups in the middle column and click AND group.

Show members: If you selected a group, you can click the Show members button to view the group's members.

Remove permissions: To remove all permissions from a user or group, click the X icon next to the selected user or group.