Assign substitute

Available in: Ribbon > Tasks

This function opens the Assign substitute dialog box where you can define users to substitute you.

The Assign substitute dialog box has the following tabs:

Active substitutions

To assign a user as an active substitute, select a user via the drop-down menu in the Select user/group field. An active substitution applies immediately. Everyone that appears in the Active substitutions list can take on your tasks.

Optional: Select the Inherit permissions option. Permissions that are assigned to you are transferred to the substitute as soon as the substitution becomes active. The permissions may be required to complete substitution tasks.

To end the substitution, click the X icon to the right of the selected user.

Users with the right to substitute

To assign a user as an active substitute, select a user via the drop-down menu in the Select user/group field. Users with the right to substitute can act as a substitute for other users in their absence. If users accept the substitution, they are displayed in the Active substitutions list on the Active substitutions tab.

Optional: Select the Inherit permissions option. Permissions that are assigned to you are transferred to the substitute as soon as the substitution becomes active. The permissions may be required to complete substitution tasks.

To revoke the substitution right from the selected user, click the X icon to the right of the user.

Information: You can also set user groups as substitutes.