ELO manages storage media (physical storage) using document paths. In the Document paths area of the ELO Administration Console, you can set up new media, make moved media accessible again, or check the free storage space on a medium. The document path specifies where the documents are stored physically.

Information: You can specify a separate document path for each document when entering metadata. However, this is only possible if you selected No fixed assignment as the document path when the metadata form was created.

Information: You need to have the permission Change document paths to edit document paths. Your system administrator can assign this right to you.

Creating a new document path

1. Click Add new document path (green plus icon).

The fields for a new document path appear in the right-hand program pane.

2. Enter the name of the document path to the Name field.

3. Define other options.

Path: Enter the path on the file system that will be used to store the files.

Preview path: If you want to save the preview files separately from the documents, enter the path here.

Full text path: If you want to store full text files separately from the documents, enter the path here.

Structure: Define here how ELO stores the documents. Open the drop-down menu to view the different options.

Example

• If you select Flat, no child directories, ELO will put all documents in a single directory with no limits.
• For 64k directories with 64k documents, ELO will file a maximum of 64,000 documents in any one of up to 64,000 directories.

Information: The optimum setting depends on your preferred directory structure and also on the storage medium you use.

Use as backup path: If you select the check box, the path can be used to back up data. The option is available in the Restore path field in the Default document paths area.

Please note: A backup path is not a substitute for actual backups!

Do not restore from backup path: The path is not used to restore documents.

Read-only: Documents will be stored with write protection.

Please note: You should not store documents with an expiration date on read-only media. Doing so could lead to inconsistencies when permanently deleting expired documents.

WORM path: WORM is the abbreviation for: write once read many. If this option is selected, the path can be used for applications such as jukebox storage.

ELO automatically creates the following fields in this dialog box:

• Internal ID
• Default path
• Created on
• Last changed on

The internal identification number is displayed when the path was created or changed.

Information: The Delete permanently function does not check whether the documents are located at a WORM path. The document path setting does not affect the document metadata.

Please note: Documents stored on WORM media can also be deleted from the repository. This means that access via the system is no longer possible.

4. Click Save to confirm your entries.

The new path shows up in the list on the left-hand side.

Result

All document paths will now be used according to the applied settings to save and restore documents.

Amazon S3 cloud storage example

You can find a configuration example below for using the Amazon S3 cloud storage structure option for a path. The relevant fields for this type are described respectively.

Structure: Select Amazon S3 cloud storage.

Cloud type: Select the storage provider Cloud_S3. When using cloud providers other than Amazon, select CLOUD_MINIO or CLOUD_GOOGLE.

Endpoint: Enter the generated endpoint.

Access key: Enter the access key ID you received.

Secret key: Enter the secret key you received.

Bucket name: Enter the name of the bucket you set up.

Region: Enter the region used.