The following tools are available in ELO iSearch:

• Autocomplete
• Autocorrect
• Boolean search functions
• Parentheses
• Exclude terms
• Phrase search
• Range search
• Synonyms
• Results text
• Highlighting in full text
• Filters
• Wildcard search

These tools are explained briefly in the following section.

Autocomplete

The autocomplete function provides a list of possible search terms that fit the character sequence already entered. The longer the term you enter, the more exact the suggestions are. ELO iSearch only suggests terms for matches in ELO. If no suggestions appear, there are no matches for the character string entered.

Autocorrect

Autocorrect provides suggestions for search terms which return very few or no results. This can be especially useful if you made a typing error while entering the search term. If this is the case, ELO will suggest similar terms. A message appears underneath the search field: "Did you mean... " followed by the suggestions generated by ELO.

Click on one of the suggested terms to show the search results for the chosen term.

Boolean search functions

The Boolean search function - a form of complex search - enables you to formulate search queries using the AND and OR operators.

AND connections search for matches that contain both terms.

The operators for an AND search are:

• AND
• &&

Information: The AND connection is enabled by default. If you enter more than one term, the terms are automatically linked with AND unless you use another operator.

OR connections search for matches that contain at least one of the terms.

The operators for an OR search are:

• OR
• ,
• ||

Example

Order, Invoice

Parentheses

You can use logical parentheses to enter an alternative search string. Logical parentheses determine which terms to search for in addition to the actual search term.

For example, you may be searching for an invoice, but you are not sure if it was filed as an invoice, bill, or receipt. In this case, enter the term which should first be used to search and then add the two alternative terms in parentheses. I.e.: invoice (bill, receipt).

Exclude terms

Search terms can also be excluded with ELO iSearch. The term that you want to exclude must be separated from the actual search term by a space and a hyphen (minus sign). For example, if you search for the term invoice and exclude the term receipt, you must enter the following search command: invoice -receipt.

Phrase search

The phrase search works with groups of words which are connected. This can be a fixed expression, e.g. write e-mails. It can also be any sequence of words. The phrase you are looking for must be placed inside quotation marks. For example, if you want to find all documents with the word combination To Whom It May Concern, type the following: "To Whom It May Concern".

Range search

The range search enables you to limit the search to a specific range. This makes the search faster and significantly increases the accuracy of the results.

You need to enter the ranges in square brackets and separate them with TO. For example, you want to search all folders in the range 03 to 05. Enter the search command [03 TO 05].

Case sensitivity

Searches in ELO iSearch are not case-sensitive.

Information: If you use a question mark as a wildcard character, the search will only work with lowercase letters.

Synonyms

ELO iSearch provides alternatives (synonyms) for many terms. Enter a space after the search term. ELO iSearch suggests corresponding synonyms if any are available.

To add a synonym to a search, click the desired suggestion.

Results text

A preview of the full text of the documents found by iSearch is displayed in the Results text column. Matches are highlighted.

Information: To use the Results text component, you need to enable the Results text option under Ribbon > User menu [your name] > Configuration > Display > Search.

Highlighting in full text

Matches are highlighted in the full text preview. Switch to the Full text option in the viewer pane.

If the document contains more than one match, you can jump back and forth between the matches in the full text using the Show next hit ( arrow pointing downwards) and Show previous hit (arrow pointing upwards) buttons.