You can monitor changes to selected entries (folders or documents).

The following options are available for monitoring changes in the Repository work area:

• Monitor changes function
• Monitoring overview function

'Monitor changes' function

You can monitor individual entries. If changes have been made to monitored entries, you will be notified in your Tasks work area.

• Folder: If you monitor a folder, you receive a notification as soon as other users add entries to this folder.
• Document: If you monitor a document, you receive a notification as soon as other users file new versions of the document.

Steps

1. Select the entry you want to monitor.

2. On the ribbon, click New > Create task > Monitor changes.

Monitoring can be edited and monitored at a later point. For more information, refer to Monitoring overview in this chapter.

You will recognize notifications of changes to entries you are monitoring based on the camera icon in your Tasks work area.

Under the entry name, you will see the text you entered when creating the monitoring.

You will also see the name of the user who filed the entry.

To remove the notification from your Tasks view, select the notification, then, on the ribbon, click Organize > Delete.

'Monitoring overview' function

To keep track of your monitoring activities, you can get an overview of them.

Steps

On the ribbon, click Organize > Overviews > Monitoring overview.

The functions in the dialog box become active as soon as you click a monitored object.

Go to: This takes you to the monitored folder or document in the Repository work area.

Edit monitoring: The same dialog box as for creating a monitored object appears for editing.

End monitoring: Monitoring is ended without any further confirmation.