Objective

ELO also lets you check out entire folders and edit their contents. This allows you to lock multiple documents at once.

Please note: If you check out a folder with all the references, you cannot check in the references separately. Instead, you need to check in the entire folder. In addition, you cannot check in the original documents that are linked to the references until you have checked in the entire folder.

Step by step

1. Open the Repository work area.

2. Select the folder you want to check out.

3. Right-click the folder to open the context menu.

4. In the context menu, click Check out and edit.

The folder is temporarily stored in a checkout directory on your file system. You can open and edit the individual documents from here.

Information: Child folders are not checked out. A file in ES8 format is created for each document. Files in ES8 format are used for saving metadata. The Microsoft Windows Explorer default settings hide ES8 files.

The entire folder appears as checked out in the In use work area.

Check in

When you have finished editing the documents, you can check the folder back into ELO.

5. Select the checked out folder in ELO.

6. Right-click the folder to open the context menu.

7. In the context menu, click Check in.

During check-in, ELO recognizes which documents have been changed. With the default settings, the Version information dialog box appears for every changed document.

Result

The folder was checked in. The changed documents were filed as new versions.